Zen Life Organizing

By: Zen Life Organizing | April 14, 2018




Keeping your business paperwork organized will help you monitor the progress of your business, and keep track of your finance documents needed to prepare your tax return.


The following are general guidelines for organizing business paperwork.  Please consult your legal expert for advice on how to keep documents that pertain to your specific business.


The first step is to gather all documents related to your business in one specific location. The second step is to organize them into categories. We recommend creating folders for the following categories.  This can be done with your paperwork and your electronic documents.  You can create folders for subcategories within each category and sort them by year.


Business Process (documents about the company)

  • Business forming paperwork
  • By-Laws
  • Business Plan

  • Lessons Learned


Sales and Marketing (marketing ideas, competitors, clients)

  • Clients (clients lists, including potential/future clients)

  • Partners

  • Competitors

  • Social Media Posts (i.e. Facebook, Instagram, etc.)

  • Advertising

  • Marketing events

  • If you work directly with clients, create a folder for each client

    • Contract agreement, receipts, and invoices for each client should be stored in their respective folder


Finance (profit/loss)

  • Income

  • Expenses

  • Receipts

  • Invoices

  • Inventory


Meeting Notes (record of meetings)

  • Meeting agenda

  • Meeting with partner/employee

  • Meeting with clients

  • Email correspondents


Tasks

  • Using a tool like Asana will keep you productive and help keep your team in the loop.


Website (documents to support your website)

  • Design and logos

  • Website outline (about us, introduction, contacts, etc.)

  • Blogs

  • Links

  • Research


Resources (documents to retrieve when needed)

  • Templates (contracts, receipts, invoices, company header)

  • Handouts

  • Procedure/Guidelines


Photos

  • Facebook or Instagram posts

  • For the website


You might find different categories specific to your business.  Once you have the folders set up, file your documents accordingly.  If doing this electronically, just scan the document and upload it to the appropriate folder.  Most of the time you can save a copy of the document directly to your folder if you already received it electronically from the supplier.

Comments:

Waleed

Posted on : July 30, 2018

Nice content and full of information.


Adwin

Posted on : July 28, 2018

Nice work.


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